Accounting and Budget Department

King Chulalongkorn Memorial Hospital

Managing budget planning, disbursement document control
and accounting issues for the hospital.

The current Accounting and Budget Department, King Chulalongkorn Memorial Hospital, the Thai Red Cross Society, is located on 13th Floor of the 3-storey car park building. It plays an important role in managing resources to be useful and in accordance with the hospital strategy. It also manages budget planning, disbursement document control and accounting issues for the hospital. The department also arranges meetings, training to provide knowledge about assets, regulations and disbursement to various departments in the hospital.

Vision

We aim to manage useful resources according to the hospital strategy.

Mission

To present a budget plan, disbursement document issuing  and accounting of the hospital in accordance with the accounting principles of the management, internal departments, patients and external personnel.


The Accounting and Budget Department has 5 units as follows:

1. Accounting unit.

2. Budgeting unit.

3. Non-budgeting unit.

4. Receiving Document unit.

5. Payment Document unit.

Services

1. Accounting unit.

  • Preparing financial statements: income, expenses, statements of financial position (eligibility criteria) of the hospital, all sources of money (budget/non-budget)
  • Checking the documents and reconciling the list of income, expenses, all sources of money (budget/non-budget funds).
  • Checking the account pairing and the FMIS system to match all documents to the money source. (budget/non-budget).
  • Controlling the correct receipts of income, income of medical service, donations and other expenses of the hospital in accordance with the remittance regulations of the finance department.
  • Assessing and recording the depreciation of all equipment of the hospital and inspecting the list of assets in the register to meet all types of money sources (Budget/non-budget).
  • Preparing and controlling the registration of borrowed money, secondary payments (blue card) and registration of borrowed money from time to time (yellow card).
  • Verifying the information and registration of refunds for various guarantees of the hospital.
  • Recording the set creditor and clearing creditors in the FMIS system.
  • Confirming and setting up debtors in the FMIS system and preparing a memorandum for approval to write off bad debts at the end of every fiscal year.
  • Closing Inventory record and updating monthly transactions, as well as reconciling the accurate control registration.
  • Recording the accounts and adjusting the withdrawal list of bank accounts, donations (lists pending for verification) and reconciling in accordance with the control registration.

2. Budgeting unit.

  • Planning an annual budget to propose to the Thai Red Cross Society.
  • Controlling the budget spending plans of the hospital.
  • Budget auditing and budget protection work.
  • Planning a budget to set aside money to spend in the fiscal year overlap.
  • Auditing  the budget, specifying the source of money, account coding and circulating the annual allocated budget.
  • Budget remittance record.
  • Reporting budget expenditures to the Office of Policy and Strategy and the Finance Office.

3. Non-budgeting unit.

  • Controlling the budget plan for working capital, donations, deposits and various funds.
  • Inspecting and protecting the working capital, donations, deposits and various funds.
  • Recording the working capital transfer, donations, deposits and various funds.
  • Preparing a record of requests for the transfer of working capital for the purchase of medical equipment and other equipment for approval from the Treasurer of the Thai Red Cross Society.
  • Requesting approval to open/close money transfer and renaming the non-budgetary sources donations/deposit Capital funds according to the project approved by the management, submit requests for approval to the Director of the Finance Office.
  • Work record, improving income and money transfers between departments. Recording the FMIS system every month.
  • Work record, improving income-expenditure, receiving money donations from different offices (receiving interchangeably) from the revenue office and the Thai Red Cross Finance Office into the FMIS system every month.

4. Receiving Document unit.

  • Checking the integrity of receipts, coupons and preparing control registers before paying to the collection agency.
  • Checking a copy of the used receipt and preparing a registration for controlling the use of a receipt.
  • Receiving a request and finding a lost receipt.
  • Checking the deposit receipts for medical expenses.
  • Issuing medical expenses, check payments to the hospital personnel with a monthly report.
  • Correspondence and registration records of the accounting and budget department.

5. Payment Document unit.

  • Auditing disbursement documents from all money sources (budget/non-budget).
  • Inspecting all money transfer documents (budget/non-budget) internally and externally.
  • Providing advice on regulations for disbursement – various payments.

Operating days/hours and locations

Monday – Friday, 08.00 – 16.30 hrs.
Parking Building 3, 13th Floor

Contact

Name

Accounting and Budget Department
Parking Building 3, 13rd Floor

Tel

02 256 4000 Ext. 3261

Accounting Unit

02 256 4000 Ext. 3259, 4679

Budgeting Unit

02 256 4000 Ext. 3295, 3431

Non-Budgeting Unit

02 256 4000 Ext. 3451, 3450

Receiving Document Unit

02 256 4000 Ext. 3261

Payment Document Unit

02 256 4000 Ext. 4403, 3429 – 30



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